Education is the foundation of progress, and managing schools, teachers, and resources in an organized way is very important. To make this possible, the Government of Bihar launched e Shikshakosh, a digital platform that brings all school and teacher-related data into one system. It has been designed to improve transparency, efficiency, and accountability in the education department.
But many people often ask, “Who Can Use eShikshakosh?” This is a very important question because not everyone has access to this portal. The platform is mainly meant for those who are directly involved in the administration and management of schools. Teachers can use it to update their attendance, salary details, leave records, training certificates, and e-service books. School principals and headmasters use it to approve teacher records, update school information, and monitor daily activities. Education officers like DEO (District Education Officer) and BEO (Block Education Officer) can log in to check reports, conduct inspections, and supervise schools.
Apart from them, government staff linked with HRMS (Human Resource Management System) and authorized NGOs or researchers may also get access for studies or policy work. However, it is important to note that students and parents cannot use eShikshakosh directly. Their data is uploaded and managed only by schools and teachers.
What is e Shikshakosh?
e Shikshakosh (also written as eshikshakosh) is an online system developed by the Bihar Education Department. It is used to collect, manage, and verify school-related data in one place.
Some of its key purposes are:
- Recording teacher and student attendance in real-time.
- Digitally managing service books, certificates, and professional records of teachers.
- Supporting the transfer and joining processes of government teachers.
- Keeping school profiles updated using UDISE codes.
- Helping education officers monitor schools, inspections, and compliance.
Who Can Use e Shikshakosh?
The platform is not open to everyone. It is mainly designed for authorized users in the government education system. Let’s break down each group.
1) Teachers
- Teachers can mark or view their attendance.
- They can upload their educational and professional certificates to the digital service book.
- They can download and upload transfer orders and joining reports.
- Some modules allow teachers to apply for leave or check their training records.
👉 Why useful: Teachers no longer need to maintain bulky paper files. All records are verified and stored digitally, making processes faster and more transparent.
School Heads / Principals
- Headmasters have the responsibility to approve teacher documents in the service book.
- They supervise school data updates and verify entries.
- They handle transfer and joining verifications for staff.
- They monitor teacher and student attendance at the school level.
👉 Why useful: Principals can manage the entire school digitally without depending on manual registers.
Schools (via UDISE Code)
- Every registered school has a UDISE code, which acts as its digital identity.
- Using this, schools can update infrastructure data, enrollment numbers, and facilities.
- Schools also cooperate during inspections, uploading required details and documents.
👉 Why useful: Accurate UDISE-linked data helps schools get proper resources, grants, and development support.
Education Officers (DEO / BEO)
- District Education Officers (DEOs) and Block Education Officers (BEOs) use the portal to monitor schools.
- They carry out inspections (such as BEST+, KGBV, and DIVYA programs) and upload reports.
- Officers check and ensure that teacher transfers, joining, and service book records are properly updated.
- They track school safety compliance and overall performance.
👉 Why useful: Officers get real-time data dashboards to manage schools across their region effectively.
Government Staff (HRMS-Linked Users)
- Many staff logins are connected with the HRMS system (Human Resource Management System).
- This ensures that teachers, headmasters, and officials have role-based access only.
- It prevents duplicate data entries and keeps personnel records aligned with education records.
👉 Why useful: Staff can complete tasks faster, with one verified identity across multiple systems.
NGOs & Researchers (Authorized Access Only)
- Selected NGOs and research organizations may get restricted access to analyze data.
- Their role is usually to study trends, conduct audits, and suggest policy improvements.
👉 Why useful: Research-based insights help the government design better education policies.
Who cannot use e Shikshakosh?
It is equally important to know who does not have access.
- Students do not have direct login rights.
- Parents cannot use the portal either.
The platform is strictly for teachers, schools, and education officers. While the attendance data of students is uploaded, students themselves cannot log in.
Benefits of Using e Shikshakosh
| Benefit | Problem it Solves | How e Shikshakosh Helps | Impact / Outcome |
|---|---|---|---|
| Transparency & Accountability | Paper-based approvals lack tracking | Digital audit trails, role-based dashboards | Higher trust, faster dispute resolution |
| Paperless Workflows | Repetitive forms & lost files | Centralized digital submissions | Time savings, cost reduction |
| Attendance Monitoring | Manual registers & delays | Real-time teacher & student attendance | Better discipline, early warnings |
| Verified e-Service Books | Missing/lost service files | Digital records with one-time verification | Faster promotions, clean records |
| Smooth Transfers & Joining | Multiple office visits, unclear process | Online orders & joining report uploads | Less travel, faster postings |
| Smart Inspections | Unstructured manual reports | Digital inspection notes, photos, geo-tags | Action tracking, quicker compliance |
| Data-Driven Planning | Guesswork in resource allocation | Consolidated school & staff data | Better budgeting & targeted support |
| Teacher Development | Training records scattered | Training data linked to service book | Targeted skill development |
| Cost & Time Efficiency | High admin burden & expenses | Digital-first processing | More teaching focus, reduced costs |
Who Can Use vs. Who Cannot Use e Shikshakosh
| Category | Access Status | What They Can / Cannot Do |
|---|---|---|
| Teachers | ✅ Can Use | Mark attendance, update e-service book, upload certificates, apply for leave, view salary & training records |
| School Heads / Principals | ✅ Can Use | Approve teacher records, verify school data, monitor attendance, validate transfer/joining |
| Schools (via UDISE Code) | ✅ Can Use | Update infrastructure data, enrollment, facilities, and compliance records |
| Education Officers (DEO/BEO) | ✅ Can Use | Monitor schools, conduct inspections, verify transfers, track compliance |
| Government Staff (HRMS-linked) | ✅ Can Use | Log in with HRMS ID, manage school/teacher records as per role |
| NGOs / Researchers | ⚠️ Limited Use | Only authorized access for studies, audits, and policy research |
| Students | ❌ Cannot Use | No direct login or access — their data is uploaded by schools |
| Parents | ❌ Cannot Use | No direct access — can only receive information via schools or official reports |
Conclusion
This portal is mainly designed for teachers, principals, schools (with UDISE codes), education officers, HRMS-linked staff, and authorized NGOs or researchers. They can use it for tasks like attendance, salary details, transfers, training, and school monitoring.
On the other hand, students and parents cannot use eShikshakosh directly. Their information is only managed and updated by schools and teachers.
By making records digital, transparent, and easy to manage, e Shikshakosh is helping Bihar improve its education system. It saves time, reduces paperwork, and makes school management more effective.
