Education has become more digital in recent years. Schools are no longer dependent only on pen and paper for recording student performance. Governments across India are adopting digital platforms to make teaching, learning, and administration more transparent and efficient. One such initiative is the Enter Marks in Banglar Shiksha SMS Portal , which the Government of West Bengal has designed.
This portal plays a vital role for teachers because it helps them to enter student marks online simply and systematically. Earlier, teachers had to prepare large mark sheets manually, and there was always a chance of mistakes or data loss. With the SMS portal, the entire marks entry system has been shifted to a digital platform, making it easier for both teachers and schools to handle student data.
What Is the Banglar Shiksha SMS Portal?
The Banglar Shiksha School Management System (SMS) Portal is an online platform launched by the West Bengal Government. It is managed by the School Education Department and has been designed to serve as a centralized digital database for all schools in the state.
In simple words, it is a website where teachers, Head of Institutions (HOIs), students, and even parents can access important school-related data. But the main focus of this system is to help teachers with mark entry, student assessment records, and report card generation.
Here are some of the major features of the portal:
- Digital Marks Entry: Teachers can directly enter examination marks of students through this portal. It reduces paperwork and saves time.
- Student Information Database: Each student’s profile is stored digitally. This includes details like class, section, subjects, medium of instruction, and exam results.
- Role-Based Access: Teachers and HOIs have different roles. For example, teachers enter marks, while HOIs verify and unlock entries when needed.
- Progress Reports: The portal can automatically generate progress reports and report cards, which can be printed and shared with students.
- Transparency: Since everything is digital, there is less chance of manipulation or data errors. It ensures fairness in recording student performance.
Why Teachers Should Use the SMS Portal for Marks Entry
Now, let us understand why this portal is important, specifically for teachers. You may already be entering marks manually in registers, so why shift to an online system? The answer lies in the benefits that the SMS portal brings.
Transparency and Accountability
One of the biggest advantages of the SMS portal is transparency. Earlier, marks’ entry in registers or manual systems often had issues like missing data, overwriting, or, in some cases, bias. With the online portal, every mark entered is stored digitally with proper records. This reduces the chances of errors and ensures that the student’s academic performance is recorded fairly.
For example, once a teacher submits marks in the system, the HOI can also cross-check them. This creates accountability and makes the whole process trustworthy. Parents and students also gain confidence when they know that marks are entered in a government-monitored digital system.
Accuracy and Error Reduction
Manual entry of marks often leads to small but critical mistakes. For instance, writing 65 instead of 56 can change a student’s grade completely. Correcting such mistakes later is also very time-consuming.
The Banglar Shiksha SMS Portal solves this problem by providing structured fields and automated checks. Teachers can only enter marks within a valid range, and in case of absentees, they can simply mark the student as “Absent.” This helps avoid unnecessary confusion and ensures accurate record-keeping.
Moreover, since data is saved digitally, the risk of losing mark sheets due to damage or misplacement is completely removed. Even if you save data as a draft, it remains in the system until final submission, so teachers can review and correct it easily.
Time-Saving and Efficiency
Teachers often spend hours preparing mark sheets, calculating totals, and preparing progress reports. This not only takes away valuable teaching time but also adds stress during examination periods.
With the SMS portal, the process becomes faster and more efficient. Once the teacher enters the marks, the system automatically calculates totals and generates reports. Instead of manually preparing dozens of sheets, teachers can get ready-made report cards within minutes.
This time-saving factor is extremely valuable because it allows teachers to focus more on actual teaching rather than administrative tasks. It also ensures that progress reports are delivered to students and parents without unnecessary delay.
Prerequisites Before Logging In
Before starting mark entry on the Banglar Shiksha SMS Portal, every teacher should ensure that some important requirements are completed. If these steps are missed, you may face errors or difficulties during login and mark entry.
Here are the key prerequisites:
Correct Student Details Must Be Updated
Each student’s profile, including name, class, section, subject combination, and medium of instruction, should be updated properly. Sometimes, students may be shifted from one medium to another (for example, from Bengali to English). If the data in the system is incorrect, the teacher will not be able to select the right class or subject during mark entry.
In such cases, the HOI (Head of Institution) has the responsibility to edit the student’s profile through the school’s main portal. Once updated, the details are synced to the SMS Portal. Teachers must always check if these corrections are completed before starting mark entry.
Teacher’s Role Allocation
Teachers are assigned specific roles and subjects for which they are responsible. This process is called Exam Copy Allocation (ECA). Without ECA, the teacher cannot see the list of students or enter marks. The HOI must allocate exam copies and link subjects to the concerned teachers.
So, before logging, confirm with your HOI that your subjects and classes are properly assigned to your profile.
Valid Login Credentials
Teachers need a valid username and password. The username usually starts with:
- “P…” for Primary teachers
- “S…” for Secondary teachers
The default password is usually “password” when first assigned, but teachers are strongly advised to change it to a personal password for security reasons. If you forget your password, you must contact the HOI to reset it.
How to Log In to the SMS Portal
Once the prerequisites are complete, the next step is to log in to the Banglar Shiksha SMS Portal. The process is simple but must be done carefully.
Steps for Teachers
Open a web browser (Chrome or Firefox is recommended).
Visit the portal login page
Enter the DISE code of your school.
Type your username (P… or S… code).
Enter your password.
Fill in the captcha code correctly.
Click on the Login button.
If all the details are correct, you will be redirected to your teacher dashboard. Here, you will find menus for Evaluation, Marks Entry, Progress Reports, and other tools depending on your role.
Steps for HOI (Head of Institution)
The HOI login process is almost the same, but with extra permissions. After login, the HOI can see the overall student count, teacher assignments, and reports. The HOI has special authority to:
- Unlock marks entry (if a teacher needs to re-enter marks).
- Approve or review submissions.
- Manage teacher and student records.
Tips for Smooth Login
- Always check your internet connection before logging in.
- Do not share your password with anyone.
- If login fails multiple times, check if your caps lock is on or if you typed the wrong DISE code.
- If the portal is slow, try logging in during non-peak hours.
Step-by-Step Marks Entry Process
The marks entry process is the most important part for teachers. This is where you input the students’ scores for different subjects and assessments. The portal has been designed to make this process simple and organized.
Go to Mark’s Entry Section
- From your dashboard, click on the Evaluation → Marks Entry menu.
- A form will appear where you need to select filters such as Medium, Class, Section, and Subject.
Select Medium, Class, Section, and Subject
- Medium: Choose the correct language medium of the students (e.g., Bengali, English, Hindi).
- Class: Select the class (e.g., Class 5, Class 8).
- Section: If the class has multiple sections (A, B, C), select the right one.
- Subject: Pick the subject you are assigned for (e.g., Mathematics, Science).
After selecting these details, click on Search. The system will display the list of students in that class and section.
Enter Marks for Students
Now you will see a table with the student names and empty fields for marks. Enter marks carefully for each student.
- If a student is absent, tick the “Absent” box instead of entering marks.
- Enter marks only within the allowed range. The system will not accept invalid entries.
- Check each entry twice before saving.
Save as Draft or Submit
The system gives you two options:
Save as Draft – Use this option if you are still entering marks or want to review later. Draft saves your work temporarily.
Submit – Use this only when you are 100% sure about the marks. Once submitted, you cannot edit marks unless the HOI unlocks them for you.
Confirmation
After submission, the system will show a confirmation message. This means your marks have been successfully recorded in the database.
Saving Drafts vs Submitting Final Marks
When teachers enter marks in the Banglar Shiksha SMS Portal, the system provides two important options at the end: Save as Draft and Submit. Both options look similar, but they have very different purposes. Understanding this difference is important to avoid mistakes.
What Does “Save as Draft” Mean?
- Saving as a draft means you are temporarily storing the marks you entered.
- Drafts allow you to continue your work later without losing the data you already entered.
- Teachers usually use this option when:
- They are entering marks in multiple sessions.
- They want to double-check entries before finalizing.
- They are waiting for clarification on absent students or special cases.
For example, if you have entered marks for half of the students in your class but need more time, you can save it as a draft. Next time, when you log in, you will find the same entries already saved.
What Does “Submit” Mean?
- Submitting marks means you are finalizing and confirming the marks entered.
- Once submitted, the marks are recorded permanently in the system.
- Teachers cannot change or edit marks after submission.
The only way to make corrections after submission is to request the HOI to unlock the marks entry. This is an extra step and can take time, so teachers are advised to review carefully before submission.
When Should You Use Each Option?
- Use Save as Draft if you are not yet sure, or if you want to check entries later.
- Use Submit only when you are 100% confident that all marks are accurate.
Unlocking Marks Entry (HOI Role Only)
Sometimes teachers make mistakes while entering marks. Maybe a number was typed wrong, or maybe a student was marked absent by mistake. Once marks are submitted, teachers cannot edit them. This is where the role of the Head of Institution (HOI) becomes important.
Why Is Unlocking Needed?
Unlocking is required when:
- Wrong marks were entered by mistake.
- A student’s mark was missed.
- “Absent” was marked accidentally for a present student.
- Any correction is needed after the final submission.
Without unlocking, teachers cannot re-enter or correct marks. This ensures that only authorized corrections are made and the system remains secure.
Steps for HOI to Unlock Marks Entry
The teacher informs the HOI about the error.
HOI logs into the portal with their credentials.
From the Evaluation menu, HOI selects the class, section, and subject where correction is needed.
The HOI uses the Unlock option to reopen the marks entry for that particular teacher.
Once unlocked, the teacher can log in again and re-enter the corrected marks.
After correction, the teacher must resubmit the marks to finalize.
Why Only HOI Can Unlock
Allowing only the HOI to unlock ensures accountability. If every teacher could unlock their submissions, it might create misuse or unauthorized changes. By involving the HOI, the school administration ensures that all corrections are monitored and approved.
Generating and Printing Progress Reports
One of the best features of the Banglar Shiksha SMS Portal is the ability to automatically generate progress reports for students. This feature saves a lot of time for teachers and gives students/parents an official record of performance.
Steps to Generate Progress Reports
Log in to the SMS Portal as a teacher or HOI.
Go to the Reports or Progress Report section in the dashboard.
Select the Medium, Class, Section, and Examination Type.
Click Generate Report. The system will compile all marks and prepare report cards.
Benefits of Digital Progress Reports
- Time-Saving: Teachers don’t have to manually prepare report cards.
- Accuracy: Since the system calculates totals and grades automatically, there is no chance of calculation errors.
- Consistency: Every student’s report card follows the same format, ensuring fairness.
- Instant Availability: Reports can be generated anytime and reprinted if needed.
Printing Reports
Once generated, reports can be downloaded in PDF format or printed directly from the portal. Schools can distribute these reports to students and parents during parent-teacher meetings or at the end of the term.
For HOIs, this feature also helps in keeping an official record for the entire school, which can be shared with the education department authorities if required.
Common Issues & Troubleshooting Tips
Even though the Banglar Shiksha SMS Portal is designed to be user-friendly, teachers sometimes face technical issues or confusion during mark entry. Knowing the common problems and their solutions can save time and reduce stress.
Login Problems
Issue: Teachers are unable to log in because of incorrect credentials.
Solution:
- Double-check the DISE code of your school.
- Ensure you are entering the correct username format (P… for primary, S… for secondary).
- Reset the password through the HOI if forgotten.
- Clear browser cache or try logging in from another browser.
Slow Portal or Server Down
Issue: The portal sometimes loads slowly or shows “server busy.”
Solution:
- Try again during non-peak hours (early morning or evening).
- Ensure you are using a stable internet connection.
- Avoid using mobile data; broadband or Wi-Fi is better for stable access.
Student Details Not Appearing
Issue: While selecting a class and section, the student list is missing or incomplete.
Solution:
- Confirm that the student profile is updated by HOI in the e-portal.
- Ask HOI to use the “Update Student Details” option to sync information.
Wrong Medium or Subject Showing
Issue: The portal displays incorrect medium (e.g., Bengali instead of English).
Solution:
- HOI must edit the student’s profile in the main portal and update
- The teacher should refresh the SMS portal after the update.
Marks Not Saving or Submitting
Issue: Teachers enter marks, but they are not saving.
Solution:
- Always click Save as Draft before moving to another page.
- Ensure all required fields are filled.
- Check if you are entering marks within the valid range.
Best Practices for Accurate Marks Entry
Apart from solving problems, teachers should follow some best practices to ensure smooth, accurate, and error-free mark entry.
Double-Check Entries
Before clicking “Submit,” always cross-check marks. Even a small mistake can affect a student’s performance record and create problems later.
Use Draft Option Wisely.
If you are not sure about all entries, save them as A draft. Review the draft later before final submission. This will reduce the chances of errors.
Avoid Last-Minute Rush
Do not wait until the last date for marks entry. Servers may become slow due to heavy traffic, and you might face stress or delays. Always complete the marks entry well before the deadline.
Keep Records Safe.
Even though the portal saves everything digitally, it is a good practice to maintain a personal copy of marks in a notebook or Excel sheet. This helps as a backup if you need to cross-check in the future.
Ensure Data Privacy:
Do not share your username or password with anyone. Mark’s entry is a sensitive task, and maintaining confidentiality is part of professional responsibility.
FAQs – How to Enter Marks in Banglar Shiksha SMS Portal (Teacher Guide)
What is the Banglar Shiksha SMS Portal for teachers?
It is an online platform by the West Bengal Government where teachers can log in and enter student marks, manage exams, and generate reports digitally.
How can teachers log in to the portal?
Go to the official Banglar Shiksha SMS Portal login page, enter your DISE code, username, and password, then select the Marks Entry module.
How do I enter student marks step by step?
elect exam → class & section → subject → student list. Enter marks manually or upload through Excel/CSV. Save often and finalize after checking.
Can marks be uploaded in bulk?
Yes, use the official template provided in the portal, fill in the student details with marks, and upload. Always validate before final submission.
How are absentees or exempted students marked?
Use codes like AB (Absent) or EX (Exempted) instead of “0” unless instructed by school authorities.
Can I edit marks after submission?
Once finalized, marks cannot be changed unless the school admin reopens the entry. Always review before final submission.
Where can teachers download marks reports?
Reports can be downloaded as PDF/Excel from the portal under the “Preview/Download” option after submission.
Conclusion:
Entering marks in the Banglar Shiksha SMS Portal is not just a technical process; it is the backbone of accurate student record management in West Bengal schools. For teachers, this digital system ensures that results are error-free, transparent, and instantly available for generating report cards or higher-level analysis. By following the official steps, logging in with a DISE code, selecting the correct class, subject, and exam, and entering or uploading marks carefully, teachers can minimize mistakes and improve efficiency.
From an academic perspective, correct mark entry supports fair evaluation, timely result publication, and smooth data synchronization with the Education Department. From a teacher’s perspective, the portal saves time, eliminates manual paperwork, and creates a centralized record that can be accessed anytime. Always use the correct codes for absent or exempted students, review all entries before final submission, and download reports as proof for school records.
In short, mastering the process of how to enter marks in the Banglar Shiksha SMS Portal allows teachers to work smarter, ensures accountability, and contributes to the Government’s mission of building a fully digital and transparent school management system.
